Tenancy Vault

Tenancy Vault is a compliance platform built for one job and one job only: keeping UK landlords on the right side of the law. From a single rental to a growing portfolio, it tracks every certificate, every deadline, and every piece of evidence — so renewals never lapse, packs are ready in seconds, and proof of service holds up when it matters most.

The rules landlords have to follow keep multiplying — gas safety, EICR, EPC, smoke and carbon-monoxide alarms, deposit protection, right-to-rent — and most are still managed in spreadsheets, email folders, and memory. One missed renewal can mean a void eviction or a five-figure fine. We set out to replace that anxiety with a single source of truth

Tenancy Vault is a compliance platform built for one job and one job only: keeping UK landlords on the right side of the law. From a single rental to a growing portfolio, it tracks every certificate, every deadline, and every piece of evidence — so renewals never lapse, packs are ready in seconds, and proof of service holds up when it matters most. The rules landlords have to follow keep multiplying — gas safety, EICR, EPC, smoke and carbon-monoxide alarms, deposit protection, right-to-rent — and most are still managed in spreadsheets, email folders, and memory. One missed renewal can mean a void eviction or a five-figure fine. We set out to replace that anxiety with a single source of truth: a platform that quietly watches every date, organises every document by property, and tells the landlord what needs attention before it becomes a problem.

Compliance

At its core, Tenancy Vault tracks expiry dates and sends reminders before certificates lapse, and every record is stored securely and organised by property, accessible from anywhere. The result is a calm, deadline-driven dashboard that turns a scattered pile of obligations into a clear, ordered to-do list. Compliance isn’t just about holding a certificate — it’s about proving you served it. Tenancy Vault’s Evidence Vault logs exactly when and how each document reached the tenant, with timestamped records designed to stand up in court. If a landlord ever needs to demonstrate they did everything right, the evidence is already there, time-stamped and ready. And because England, Scotland, Wales, and Northern Ireland each have their own compliance regimes, setting a property’s nation means Tenancy Vault automatically applies the correct legal obligations — no cross-referencing, no guesswork. HMO licence obligations sit alongside standard requirements, so portfolios with mixed property types stay covered in one place.

When it’s time to hand everything to a tenant, an agent, or a mortgage lender, Tenancy Vault generates a complete compliance pack for any property in seconds — gas safety, EICR, EPC, smoke alarms and more, bundled and ready to share. It also produces pre-filled PDFs on demand: compliance checklists, move-in checklists, document service logs, deposit information forms, and gas or EICR service letters, all populated straight from the landlord’s data. The built-in tenant portal takes this further, letting landlords share compliance documents and receive timestamped acknowledgements — court-ready proof of service without chasing paperwork. E-signatures are built in too, so tenancy agreements and other documents can be sent for electronic signing, with tenants signing by finger or mouse and every signature backed by a tamper-evident certificate. No third-party signing subscription required.

Compliance is a moving target, and Tenancy Vault keeps pace so users don’t have to. The Renters’ Rights Act is reshaping the rules landlords live by, and the platform tracks live obligations today while surfacing what rolls out later, so landlords stay ahead of the changes instead of scrambling to catch up. Beyond compliance, it helps landlords get ready for Making Tax Digital, organising the records that HMRC will expect — part of a deliberate strategy to keep everything a landlord is legally responsible for, from documents and deadlines to reporting, inside a single trustworthy system.

We built it for the AI era, too: landlords can connect Tenancy Vault to Claude, ChatGPT, or Copilot and ask questions in plain English — “which properties need attention?” or “find the latest EICR for 14 King Street” — through a connection that is secure, read-only, and revocable. Under the hood, Tenancy Vault is engineered for reliability across every device. A responsive Angular front end gives landlords a fast, clean experience on desktop and mobile, while a Node and Express API backed by PostgreSQL keeps data consistent and secure. Background workers handle reminders and exports without slowing the app down, and the marketing site is built on Astro for speed and search visibility. Every layer is designed to be dependable — because a compliance tool that goes down at the wrong moment isn’t a compliance tool at all.

Tenancy Vault continues to evolve alongside the legislation it tracks. As the Renters’ Rights Act phases in and Making Tax Digital expands, the platform grows with it — adding obligations, reports, and integrations so landlords always have one place that simply keeps them compliant. The roadmap is clear: less admin, fewer fines, and more time back for the people who own the homes Britain rents. It’s free for a single property and scales with portfolios of any size, with paid plans from £8.99/month, so if you manage rental property — or clients who do — you can start free and see how much calmer compliance can feel.